Withdrawals and Refunds
The College operates on an annual budget with
commitments for faculty salaries and educational and plant
expenses made a full year in advance.Therefore, Roanoke
College has established a refund policy which is equitable to
the College and students. The date of withdrawal used to
compute refunds is the date the student last attended class, as
recorded by the Registrar's Office. Please note, however,
local students not withdrawing from the college but electing
to move off campus once the term has started will not
receive a refund regardless of the date they move off campus.
For students who withdraw or separate from the College for
any reason prior to the beginning of a term, a refund of all
tuition, room, board, and fees paid will be made, less the
advance payment required of all students, provided a written
notice is presented to the Office of the Registrar by the
matriculation date.
If an enrolled student withdraws before the 60% point of the
period of enrollment, a refund of tuition, room, board, and
activity, technology, and telecommunication fees will be
calculated using calendar days and pro-rated based on the
student's date of withdrawal.Any financial aid that is not
earned must be returned to its source.The calculation of the
return of these funds may result in the student owing a
balance to the College or Federal Government. Federal funds
will be returned in accordance with federal regulations. In
addition, balances owed to Roanoke College - such as
parking fines, student health fees, disciplinary fines, library
fines, etc. - will be deducted from any refund due before any
disbursement is made to the family.
In accordance with federal regulations, the College believes
that it is the responsibility of the family to pay affordable
educational costs before any financial aid is paid. In view of
this basic approach to the family support, any charges to a
student's account that are assessed for the period of
enrollment prior to a withdrawal or suspension are viewed as
first having been paid by the student and his or her family.
Therefore, all financial aid will be returned to its source
before any funds will be refunded to the student or his or
her family.
For medical withdrawal for physical reasons, where the
student is physically disabled for the remainder of the term
(as determined by a certified, licensed physician or the
Director of the College Health Services), the refund is
calculated based on the unused portion of total fees (prorated
for the entire length of the term).
For medical withdrawal for psychological reasons, where the
student is disabled for the remainder of the term (as
determined by a certified, licensed professional counselor or
College Counseling Center staff), the refund is calculated
based on the unused portion of total fees (pro-rated for the
entire length of the term).
Students granted a medical withdrawal for mental health
reasons must receive permission from the College to reenroll.
Such permission is contingent upon the Dean of
Students or his designee determining that the individual is
capable of meeting the demands of the College environment
without their behavior being detrimental to their personal
well-being, the well-being and/or educational progress of
other students, or the educational process of the institution.
Students who have medically withdrawn for psychological
reasons must be out of school for a period of not less than
ninety days from the effective date of the withdrawal.
Application for readmission will be considered only for
subsequent terms that begin after the 90 day period has
passed. Students wishing to return following a medical
withdrawal for psychological reasons must reapply at least
one month prior to the beginning of the term in which reinstatement
is desired.
In order to assist the Dean of Students or his designee in
making a determination, the individual must give consent to
their physician/mental health care provider to discuss the
individual's situation with appropriate college officials. The
final determination shall be at the sole discretion of the
College and for reasons deemed satisfactory to the College.
Depending on the circumstances, the Dean of Students or his
designee may determine that a student is capable of
returning to the classroom but not to college housing.