Withdrawals and Refunds

The College operates on an annual budget with

commitments for faculty salaries and educational and plant

expenses made a full year in advance.Therefore, Roanoke

College has established a refund policy which is equitable to

the College and students. The date of withdrawal used to

compute refunds is the date the student last attended class, as

recorded by the Registrar's Office. Please note, however,

local students not withdrawing from the college but electing

to move off campus once the term has started will not

receive a refund regardless of the date they move off campus.

For students who withdraw or separate from the College for

any reason prior to the beginning of a term, a refund of all

tuition, room, board, and fees paid will be made, less the

advance payment required of all students, provided a written

notice is presented to the Office of the Registrar by the

matriculation date.

If an enrolled student withdraws before the 60% point of the

period of enrollment, a refund of tuition, room, board, and

activity, technology, and telecommunication fees will be

calculated using calendar days and pro-rated based on the

student's date of withdrawal.Any financial aid that is not

earned must be returned to its source.The calculation of the

return of these funds may result in the student owing a

balance to the College or Federal Government. Federal funds

will be returned in accordance with federal regulations. In

addition, balances owed to Roanoke College - such as

parking fines, student health fees, disciplinary fines, library

fines, etc. - will be deducted from any refund due before any

disbursement is made to the family.

In accordance with federal regulations, the College believes

that it is the responsibility of the family to pay affordable

educational costs before any financial aid is paid. In view of

this basic approach to the family support, any charges to a

student's account that are assessed for the period of

enrollment prior to a withdrawal or suspension are viewed as

first having been paid by the student and his or her family.

Therefore, all financial aid will be returned to its source

before any funds will be refunded to the student or his or

her family.

For medical withdrawal for physical reasons, where the

student is physically disabled for the remainder of the term

(as determined by a certified, licensed physician or the

Director of the College Health Services), the refund is

calculated based on the unused portion of total fees (prorated

for the entire length of the term).

For medical withdrawal for psychological reasons, where the

student is disabled for the remainder of the term (as

determined by a certified, licensed professional counselor or

College Counseling Center staff), the refund is calculated

based on the unused portion of total fees (pro-rated for the

entire length of the term).

Students granted a medical withdrawal for mental health

reasons must receive permission from the College to reenroll.

Such permission is contingent upon the Dean of

Students or his designee determining that the individual is

capable of meeting the demands of the College environment

without their behavior being detrimental to their personal

well-being, the well-being and/or educational progress of

other students, or the educational process of the institution.

Students who have medically withdrawn for psychological

reasons must be out of school for a period of not less than

ninety days from the effective date of the withdrawal.

Application for readmission will be considered only for

subsequent terms that begin after the 90 day period has

passed. Students wishing to return following a medical

withdrawal for psychological reasons must reapply at least

one month prior to the beginning of the term in which reinstatement

is desired.

In order to assist the Dean of Students or his designee in

making a determination, the individual must give consent to

their physician/mental health care provider to discuss the

individual's situation with appropriate college officials. The

final determination shall be at the sole discretion of the

College and for reasons deemed satisfactory to the College.

Depending on the circumstances, the Dean of Students or his

designee may determine that a student is capable of

returning to the classroom but not to college housing.